In today’s world we have too many distractions that takes our focus away from our main task. Coupled with bad personal habits like procrastinating it can quickly lead to unfinished tasks. The good news is, that you have the power! Remember you control your life, you control your destiny.
Therefore, the big questions are:
- how to increase productivity?
- How do we accomplish more with faster results?
Today we are going to list a few daily distractions that simply prevent us from being our most productive self. There are several things that we can do to be more productive, lets take a look
Have you ever said “I’ll do it later” that is procrastination my friend. For what ever reason it may be, delaying a task is not going to make it go away. On the contrary, it will just sit there waiting for you to take action. In the end, it will cost more of your time, mental stamina and in some cases more of your money to complete the task.
So how do we stop procrastinating?
- Set up a time to complete the task
- Clear your desk of any distraction that might take away the focus from the main task
- visualize the task completed and how it will make you feel when you have it all done, accomplished, right?
- break up the task in sections. If it is too much to do as a whole
- Develop a short to do list to keep you focused on main tasks at hand
By following these simple steps soon you will have the whole project done. Here are a few books that will help you with overcoming procrastination.
Interruptions and Distractions
As I mentioned earlier, we have to many of them now in our daily adventures that takes our focus away from the main tasks. At work we have the coworkers, emails, phone calls, meetings etc. So we have to try to reduce these distractions as much as possible.
Limit your time of conversations with a coworker. Especially, if it does not pertain to work. We tend to get involve in conversations about gossips of another coworker or about who was in the news lately or the new movie that’s coming out, etc. You know what I am talking about. Things that don’t matter at all and don’t bear any importance to your job. Put a stop to that and you will complete your job faster. There is always a time for everything. You want to catch up on the latest gossip? That is what the lunch breaks are for and of course after work.
Another big distraction we suffer at work are the emails we are being bombarded with. I recently covered a few things we can do to cut the email overload in this article here. In brief, don’t get caught in the demands of others email before completing your work. Of course unless its your job to filter and answer emails. Simply put the reading and answering emails for later and not the first thing you do when you get to your office. Because all it will do is distract you from starting and completing your task.
Phone calls are also a big distraction. This as well as, the emails can be answered at a particular time of the day. That is why we have voicemail! Set up a time in the day to answer all your voicemail. If you are in a middle of a task and to avoid being interrupted send all your calls to voicemail directly. You can set a message that states something like this:
“Thank you for calling (your name), I will be checking messages at noon and at 4pm and will return your call within 24 hours. If this is an emergency please dial …”
This way you will have a set time to check your voicemail the same as your emails.
Meetings can be a distraction as well; which most of the time happen in the middle of the work day. Try to keep it strictly to the meeting agenda and steer people back on course. When the meeting is over just go back to your desk and don’t stay chit chatting with the coworkers after the meeting is done.
Lack of Key Performance Indicators
This one is key to performance increases. We have to have some goals set up. Things that we want to carry out and the vision of the desired end result. A goal can be such as I want to have 5 new clients by the end of the week and a key performance indicator could be the amount of phone calls made per day. Your goals must be SMART, meaning specific, measurable, attainable realistic and timely. By setting our goals in such manner we can quickly identify the how to portion and actions that can be measured to see performance results.
Lack of deadlines
Deadlines are very important. When you have a deadline to complete a job you are setting yourself a limited time frame to do the job. This is a good source of motivation to get your focus set on the task that needs to be completed. In addition deadlines can eliminate procrastination and getting involved with any other distractions that come up. In some cases you can set your deadline for a day earlier than needed allowing you to optimize and work on other projects
Fail to prepare and you prepare to fail
You have to have a plan in place on how you will achieve your primary objectives. If you don’t set some sort of plan then you will be all over the place. Having a plan set up creates a roadmap for your progress.
- Which task will you complete first
- Which tasks need immediate attention
- Which tasks produce the most results
- Which tasks take the most time
- Which tasks can I eliminate
- Which tasks can I break into multiple pieces
- What actions trigger the next phase of the project
The answers to these questions will continue to motivate you. Achieving small incremental success will make the final destination that much more enjoyable.
Messy Work Environment
A messy work desk will make it hard to concentrate on your tasks. Clear your work area of any distractions. Have a clean and organized desk and this will make you feel energized and ready to work. If you have to share a desk space, be considerate to your coworker. When your shift is over put everything away in its place that way your coworker is ready to start their day of work. When you have everything in its place, the next time you need that item, staple, pens, paper,
files etc., you end wasting time on looking for these items. Personally that is one of my pet peeves when it comes to being productive. I get annoyed and overwhelm when I have a cluttered space. For me I must have a clean and organized area to work in. You have to create a place that it’s Zen!
Focusing on your weaknesses instead on your strengths
We tend to put too much emphasis on the things we are doing wrong, instead on the things we do right. The reality is that we all have weaknesses and our strengths. We all have things we like to do and things we don’t. That is a fact of life and no one can change it. The challenge is to know what are they. What are you good at. Now just because we can’t do certain things as good it doesn’t makes us bad or broken. It just makes us different. And different is good! I love being different!
We need to do is focus on our strengths so that we can become more productive. See if you can trade certain tasks with team members. When we are employing our strengths we tend to be more confident and tend to find more enjoyment in our work because it makes us feel good. If you don’t know what your strengths are then let your interests guide you. We are really good and knowledgeable about the things we find most interesting.
There you have it! Try to avoid these roadblocks and you will see how much productive you will be the next time you have that big job you’ve dreamed about doing. Remember take charge!
Help me grow our site by sharing my article